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What are Managed Print Solutions and what are their Benefits

outsource your printing needs with a managed print services provider

The sheer amount of paper that is printed on a daily basis in your office has a noticeable impact on your expenses. Factor in malfunctioning printers and breakdowns and those expenses skyrocket.

This is where managed print services can help you. As the name implies, this is a managed service that is offered by an outsourced managed print service provider who optimizes printing fleets for efficiency.

Here are a couple of reasons why you should hire a MPS for your printing needs:

Get complete control over your printing

With a managed print service, you will have complete control over your printing needs which will allow you to make changes that can save you time and money.

This will also lead to tighter security and you will be able to determine how much you need to spend on maintenance, toner, paper etc. By streamlining costs for printing supplies and consumables, you can set and meet standards for your printing requirements without hassle.

Remain in control of long term goals

One of the best benefits of a managed printing service is that it allows you to have complete control over your printing needs and printer fleet. This service can help you prepare for the long run by allocating funds according to print requirements which it broadcasts for you. This way you can have a lot more flexibility when you are planning your business budget and company policies.

Increase productivity

An outsourced managed print service can ensure your employees don’t spend more time at the printing machines than necessary. Think about it. The faster they can get their prints, the quicker they will be back at their workstations.

A MPS can ensure that each printing machine is operating optimally and can improve processes that can increase productivity across your company.

Enhance security

Security breaches are not uncommon in digital printers that save copies of each file that is printed. A MPS audit can keep that data from falling in the wrong hands by providing print security. This includes enhancements that can prevent that information from being accessed by unauthorized users. Print security protocols will also go a long way to helping your company maintain regulatory compliances.

Reduce costs

A print management service will work with you to determine your company’s printing needs and how much you should spend on it. The answers they get will be used to design solution that can reduce your costs while eliminating inefficient practices at the same time. This will go a long way in helping you to achieve a ROI and meet budget requirements.

Once you have control over your long term goals, you will have a lot more flexibility when it comes to creating growth strategies for your business. The bottom line is that outsourced managed print solutions can help you reduce costs, increase productivity, enhance printing quality and reduce maintenance issues that can otherwise bring operations to a standstill.

Even a couple of hours of printer downtime can lead to thousands of dollars worth of losses especially if your business deals in financials and real time response.

The Key advantage to outsource your office’s printing to a reliable Managed Print Service Provider is that you can leave the buy copier, lease copier or rent copier to the Service provider who will  take care of the financial aspects. You just need to Pay-per-Print.